How this course works

Your sidebar is built like a master schedule — six periods, one per module. Read each module, complete its Exit Ticket (a short check for understanding), and the period is marked complete. Your progress bar at the top fills like a school day moving toward dismissal. Pass the final assessment to earn your certificate of completion.

Two rules that apply in every module

Gemini for Education carries enterprise-grade data protection under the Google Workspace for Education terms — your data is not used to train models. Even so:

1. Never input personally identifiable student information beyond what your district policy permits.
2. You remain the professional of record. AI drafts. You decide.

1.1The Three Entry Points

1.2The Administrator's Prompt Formula: R.T.C.F.

1.3Practice Prompts

2.1The Two-Step Workflow

2.2More Observation Use Cases

• Pre-conference prep: Paste the teacher's lesson plan; ask for three probing pre-conference questions aligned to your framework.
• Trend analysis: At semester's end, paste de-identified feedback summaries into the Gemini app: "What instructional themes recur? Suggest two PD topics that would address them."
• Walkthrough rollups: Keep walkthrough data in a Sheet; use Gemini in Sheets to summarize patterns by grade level or department.

2.3Guardrails

• Never enter teacher names when analyzing across observations — use "Teacher A, Teacher B."
• Gemini organizes and drafts; it does not score. Evaluation ratings are yours alone, per your negotiated agreement.
• Align with your district's approved evaluation framework procedures and state guidance.

3.1Everyday Drafting (Gemini in Gmail & Docs)

Routine notices:

Sensitive situations:

Tone adjustment: Highlight any draft and ask Gemini to "make this warmer," "make this more concise," or "rewrite at a 6th-grade reading level" — a genuine equity move for accessibility.

3.2Translation & Access

For newsletters, ask Gemini to add a plain-language summary section for families who skim.

3.3The Communication Calendar

Export to Sheets and refine with your school's real dates.

4.1Reports & Memos — Gemini in Docs

• Monthly principal reports: Keep a running Doc of the month's events; at month's end, prompt Gemini to synthesize it into your district's report format.
• Grant narratives: Expand outline points into draft narrative, then edit for accuracy and voice.

4.2Data Summaries — Gemini in Sheets

Use "Help me organize" to generate trackers: PD attendance logs, intervention rosters, facilities requests. Always use de-identified or aggregated data.

4.3Flyers, Decks, Videos & Forms

• Flyers: In Slides, generate original images — "a cheerful, inclusive illustration of families at a school literacy night, no text in image". One slide = one flyer; export as PNG or PDF.
• Decks: "Create a 6-slide outline for a faculty meeting on our mid-year attendance push: hook, data, root causes, our plan, teacher role, close."
• Videos: Gemini in Vids turns a slide deck or text prompt into a short polished video — ideal for family-facing announcements.
• Forms: Gemini drafts surveys quickly and produces AI summaries of responses.

5.1Gemini in Gmail: Daily Triage

Morning sweep — open the side panel and ask:

• Thread summaries: On the 14-reply field trip saga: "Summarize this thread and tell me what decision is still open."
• Smart drafting: "Help me write" turns a one-line instruction into a reply draft; you polish and send.
• Find anything: "Find the email from transportation about the bus route change last month."

5.2Workspace Studio: Your Personal Agents

Workspace Studio lets you build AI agents inside Workspace — no coding. Four high-value agents for administrators:

1. Email triage agent — surfaces critical priorities and extracts tasks and due dates, so compliance deadlines and budget approvals never get buried.
2. Meeting prep agent — before each meeting, delivers a Chat message with the meeting's details, attendees, deadlines, and attachments.
3. Attachment filing agent — saves email attachments (signed forms, invoices, permission slips) to a Drive folder and logs them in a Sheet.
4. Action-item agent — captures meeting action items, translates them if needed, and shares them with your team.

5.3Calendar Automation & Alerts

• Alerts: Combine Gmail labels + your triage agent so anything from your superintendent, your SBA, or containing "deadline," "compliance," or "due" surfaces first.
• Follow-through: Ask Gemini to extract action items from an email and add them to Google Tasks with due dates.

6.1Gems: Your Reusable Assistants

A Gem is a custom version of Gemini with standing instructions. Build these five:

6.2NotebookLM: Your Institutional Memory

Upload your staff handbook, board policies, code of conduct, master schedule, and negotiated agreement (as permitted). Then ask questions and get cited answers:

Generate an Audio Overview of a long policy document and listen on your commute.

6.3Your 30-Day Implementation Plan

6.4Leading the Adoption

You are not just a user — you are the model. Three commitments:

• Be transparent: Tell staff when AI assisted a draft. Normalize it.
• Set the floor: Reinforce district policy on student data in every PD touchpoint.
• Share wins: One "minutes saved" story per faculty meeting builds culture faster than any mandate.

🎓 Claim Your Certificate

Enter your name as you'd like it to appear:

📎 Appendix A — Quick Prompt Library

1. "Summarize my unread email from today; group by decision-needed, FYI, delegate."
2. "Turn my observation notes above into evidence organized by [framework] domains; add nothing not in my notes."
3. "Draft a family letter about [event]; warm, under 200 words, 6th-grade reading level; translate into [languages]."
4. "Turn these bullets into a one-page memo: purpose, background, findings, recommendation."
5. "Summarize the top three trends in this attendance data and suggest one chart for the faculty meeting."
6. "Create a 6-slide outline for a faculty meeting on [topic] with a hook, data, plan, and clear teacher role."
7. "Find a 45-minute window next week for [meeting], avoiding [constraint], and draft the invite with an agenda."
8. "Draft three de-escalation phrases and a meeting structure for a difficult parent conversation about [topic]."
9. "Generate an original illustration for a flyer about [event] — cheerful, inclusive, no text in the image."
10. "Extract every action item from this email with owners and due dates, and add them to my task list."

✅ Appendix B — Responsible Use Checklist

• ☐ District AI policy reviewed and followed
• ☐ No student PII in prompts beyond what policy permits
• ☐ Teacher data de-identified in cross-observation analysis
• ☐ High-stakes translations spot-checked by bilingual staff
• ☐ All evaluative judgments made by the administrator, not the AI
• ☐ AI assistance disclosed where district practice requires